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Farm Show Committee Chair Database

This is a web site for Farm Show committee chairs to provide information about their committee.

Please enter the following information and press Submit.

First Name:

Last Name:

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Submission Deadlines

Monday, November 25, 2019- Committee member lists and requests for parking passes and name tags entered into the database. Please enter emails of all committee members, so they can receive updates about the status of their reimbursements after the show. Please delete records of committee members no longer participating.

Monday, December 9, 2019 - Lodging lists to hotel. Submit your lodging reservations from the committee database to Sheraton Hershey hotel via the email feature in the database.

After Monday, December 16, 2019 - Lodging changes or cancellations must be made directly with Sheri Hatalla at the Sheraton Hershey hotel in writing via email or fax (717-564-2476). Cancellations must be made at least 72 hours prior to arrival. Please update the records in the committee database accordingly.

Friday, December 20, 2019 - Check website for the GSA final approved mileage reimbursement rate for 2019; updated travel worksheet forms are available at the website. (1/2/2019 update: GSA mileage reimbursement rate will be 0.575 cents per mile for 2020.)

Monday, March 2, 2020 - Expense and travel reimbursement forms submission deadline. Chairpersons must sign the forms and write the budget numbers on each member's form. Specific instructions are provided on the travel instruction form. After being signed, committee member travel worksheets must be returned to Penn State for processing. A second copy of the volunteers' travel worksheets with their original itemized meal receipts should be sent to Heidi Svonavec, Farm Show Office, 2300 N. Cameron St., Harrisburg, PA 17110. The state auditors request a copy of the travel form and meal receipts for all volunteer serving on committees with PDA (fund 83UR0). This level of documentation is not required by Penn State for processing travel reimbursements, so please do not send meal receipts to your Employee Reimbursement System (ERS) delegate or our office. Receipts specified on the travel worksheet (such as parking) are required for Penn State reimbursement.

Monday, March 9, 2020 - Last day for processing financial reimbursements for Farm Show expenses.

If you need assistance with this web site,
please contact Deb Ellis (814-865-2081).


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